Difficulty in accessing data

Oct 13, 2025 by magicalceylontours.com 37 views

Introduction

The Telkomsel Employee Cooperative (Kisel) of the Sumbagut Region (North Sumatra) faces significant challenges in managing information in the Engineering Business Unit. The administrative process is still manual, with data and documents stored in various formats such as Microsoft Excel and notebooks, resulting in difficulties in accessing and finding data quickly. Data loss is also a threat because there is no centralized database storage system. This study aims to design a web-based management information system that can improve data efficiency and accuracy in the Sumbagut Kisel Engineering Business Unit.

Background

The Telkomsel Employee Cooperative (Kisel) is a cooperative that provides various benefits to its members, including health insurance, education assistance, and other social benefits. The cooperative has several branches in the Sumbagut Region, including the Engineering Business Unit, which is responsible for providing technical services to the cooperative's members. However, the administrative process in the Engineering Business Unit is still manual, with data and documents stored in various formats, resulting in difficulties in accessing and finding data quickly.

Problem Statement

The manual administrative process in the Engineering Business Unit of the Telkomsel Employee Cooperative (Kisel) has several problems, including:

Difficulty in accessing data: The data and documents are stored in various formats, making it difficult to access and find the required information.
Data loss: There is no centralized database storage system, making it difficult to track and retrieve data.
Inaccurate data: The manual process of data entry and storage can lead to inaccurate data, which can affect decision-making.
Time-consuming: The manual process of data entry and storage can be time-consuming, affecting the productivity of the staff.

Methodology

This study uses a preliminary study approach, primary and secondary data collection, and data processing. The data collection involves gathering information from various sources, including documents, interviews, and observations. The data processing involves analyzing the data and identifying the problems and opportunities for improvement.

Design of the Web-Based Management Information System

The web-based management information system is designed to facilitate the administrative process and ensure that information is always recent. The system is built using PHP and MySQL software, including input design, output, data flow diagram (DFD), and database. The database consists of 26 files, with limited access for general users who can only view data, while the admin has full access rights to input, change, and update data.

Features of the Web-Based Management Information System

The web-based management information system has several features, including:

Input design: The system allows users to input data in a user-friendly format.
Output: The system provides output in a clear and concise format.
Data flow diagram (DFD): The system uses a DFD to illustrate the flow of data.
Database: The system uses a database to store data.
Security: The system has security features to ensure that data is protected.

Benefits of the Web-Based Management Information System

The web-based management information system has several benefits, including:

Increasing efficiency: The system facilitates the search and access of data, so that the time needed to get information is significantly reduced.
Data accuracy: The system ensures that the stored data is always recent and accurate.
Increasing collaboration: The system facilitates the exchange of information between parts easily and quickly.
Better decision making: Easy and accurate access to data allows more precise and effective decision making.
Cost savings: The system can reduce operational costs because of the reduced manual process.

Recommendation

This web-based management information system can be the right solution for Kisel Sumbagut region to improve efficiency and effectiveness in data management. However, to ensure the success of implementation, here are some recommendations:

Training: Providing training to users regarding the use of the system optimally.
Socialization: Socializing the system to all users to increase awareness and encourage adoption.
Maintenance: Perform regular system maintenance and update system to ensure the smoothness and security of the system.

Conclusion

The web-based management information system designed in this study can improve data efficiency and accuracy in the Sumbagut Kisel Engineering Business Unit. The system has several benefits, including increasing efficiency, data accuracy, increasing collaboration, better decision making, and cost savings. To ensure the success of implementation, it is recommended to provide training, socialization, and maintenance to users.

Future Research Directions

Future research can focus on:

Implementation of the system: Implementing the system in the Sumbagut Kisel Engineering Business Unit and evaluating its effectiveness.
Evaluation of the system: Evaluating the system's effectiveness in improving data efficiency and accuracy.
Improvement of the system: Improving the system to meet the changing needs of the users.

Limitations of the Study

This study has several limitations, including:

Limited scope: The study only focuses on the Sumbagut Kisel Engineering Business Unit.
Limited data: The study only uses primary and secondary data.
Limited analysis: The study only analyzes the data and does not provide a detailed analysis of the system's effectiveness.

Conclusion

In conclusion, the web-based management information system designed in this study can improve data efficiency and accuracy in the Sumbagut Kisel Engineering Business Unit. The system has several benefits, including increasing efficiency, data accuracy, increasing collaboration, better decision making, and cost savings. To ensure the success of implementation, it is recommended to provide training, socialization, and maintenance to users. Future research can focus on implementing, evaluating, and improving the system.

Q: What is the main problem faced by the Telkomsel Employee Cooperative (Kisel) in the Sumbagut Region?

A: The main problem faced by the Telkomsel Employee Cooperative (Kisel) in the Sumbagut Region is the manual administrative process, which results in difficulties in accessing and finding data quickly, and data loss due to the lack of a centralized database storage system.

Q: What is the purpose of designing a web-based management information system for the Telkomsel Employee Cooperative (Kisel)?

A: The purpose of designing a web-based management information system for the Telkomsel Employee Cooperative (Kisel) is to improve data efficiency and accuracy in the Sumbagut Kisel Engineering Business Unit, and to facilitate the administrative process.

Q: What are the benefits of the web-based management information system designed for the Telkomsel Employee Cooperative (Kisel)?

A: The benefits of the web-based management information system designed for the Telkomsel Employee Cooperative (Kisel) include increasing efficiency, data accuracy, increasing collaboration, better decision making, and cost savings.

Q: How does the web-based management information system improve data efficiency and accuracy?

A: The web-based management information system improves data efficiency and accuracy by providing a centralized database storage system, allowing users to input and access data quickly and easily, and ensuring that data is always recent and accurate.

Q: What are the features of the web-based management information system designed for the Telkomsel Employee Cooperative (Kisel)?

A: The features of the web-based management information system designed for the Telkomsel Employee Cooperative (Kisel) include input design, output, data flow diagram (DFD), database, and security.

Q: How does the web-based management information system facilitate collaboration among users?

A: The web-based management information system facilitates collaboration among users by allowing them to access and share data easily and quickly, and by providing a centralized platform for communication and decision-making.

Q: What are the recommendations for implementing the web-based management information system in the Telkomsel Employee Cooperative (Kisel)?

A: The recommendations for implementing the web-based management information system in the Telkomsel Employee Cooperative (Kisel) include providing training to users, socializing the system to all users, and performing regular system maintenance and updates.

Q: What are the limitations of the study?

A: The limitations of the study include the limited scope of the study, which only focuses on the Sumbagut Kisel Engineering Business Unit, and the limited data used in the study, which only includes primary and secondary data.

Q: What are the future research directions for the web-based management information system designed for the Telkomsel Employee Cooperative (Kisel)?

A: The future research directions for the web-based management information system designed for the Telkomsel Employee Cooperative (Kisel) include implementing the system in the Sumbagut Kisel Engineering Business Unit, evaluating the system's effectiveness, and improving the system to meet the changing needs of the users.

Q: What are the implications of the study for the Telkomsel Employee Cooperative (Kisel)?

A: The implications of the study for the Telkomsel Employee Cooperative (Kisel) are that the web-based management information system can improve data efficiency and accuracy, facilitate collaboration among users, and reduce operational costs.

Q: What are the recommendations for future studies on the web-based management information system designed for the Telkomsel Employee Cooperative (Kisel)?

A: The recommendations for future studies on the web-based management information system designed for the Telkomsel Employee Cooperative (Kisel) include conducting a more comprehensive study that includes a larger scope and more diverse data, and evaluating the system's effectiveness in a real-world setting.